1) Name and location of the society:
A society, named the Saudi Pharmaceutical Society is to be established and to be located at King Saud University in the city of Riyadh. Branches of the society may be established in other location, if deemed necessary.
2) Objectives of the Society:
Contribution to and supervision of the planning, development and presentation of continuing education programs and professional training to pharmacists in different locations in cooperation and with the approval of the proper authorities. Also, communication with the authorities. Regarding the evaluation of these programs for the purpose of promotion.
Study of the means to improve the pharmacy profession and the academic and professional standards of pharmacists. Provide information about the pharmacy profession through the media.
Study of the ways to improve pharmaceutical services within hospitals and retail pharmacies. – Submit suggestions to develop academic programs appropriate for professional practice.
Facilitate the exchange of research ideas and scientific publications pertaining to the pharmacy profession.
Participate in the study of health development plans, upon request, as well as the different pharmaceutical and medicinal projects of the health sectors.
Offer consultations aimed at improving pharmaceutical services.
3) activities of the Society:
The society will achieve the objectives mentioned in (2) above, by all appropriate means, in particular, through practicing of the following activities.
a) Encourage scientific research within its area of interest and field of knowledge, publishing of the result of this research, and the distribution and exchange of these results to concerned organizations.
b) Hold scientific symposia, meetings, and seminars to study issues related to the interests of the society.
c) Issue periodical journals or bulletins concerned with publication of research and studies related to the interests of the society.
d) Arrange scientific trips and organize scientific and cultural competitions within its area of interest.
There are three types of membership:
a) Honorary membership: given to those selected by the society and who contributed financial or other valuable services or who participated in the development of the areas of interest of the society inside and outside the Kingdom of Saudi Arabia. An honorary member is selected by decision of the general assembly based on a nomination by the board of directors. An honorary member is exempt from registration fees, can attend meetings of the generally assembly and the different committees of the society, can participate in all discussions, but without voting privileges.
b) Active Membership: provided to those who met he conditions of membership mentioned in article (5) and who have a university degree in the area of pharmacy. The active member must be a resident of the kingdom of Saudi Arabia.
c) Associate Membership: Provided to those residing outside the kingdom of Saudi Arabia.
5) Conditions and procedure for membership:
Membership of the society should fulfill the following conditions:
a) have good moral character and reputation and not sentenced for a crime related to honesty or character.
b) Pay all annual registration and membership as decided by the society.
c) Submit and application for active or associate membership to the society.
d) Endorsed by two active members for active membership of the society.
e) Applications for active and associate membership will be submitted to the board of directors of the society, applications will not be considered accepted until approved by the board of directors. The applicant will be notified by the board decision regarding his application.
6) Termination of membership:
Membership in the society terminated in the following cases:
a) withdrawal of the member or his death.
b) Loss of one or more of the conditions for membership.
c) Delay in payment of the annual dues for one full year after the due date. In this case, the membership is not dropped except after notification of the member about the delay in payment of the dues and the consequences of non-payment. Notification is done within the last three months of the year mentioned.
d) Performance of any action or activity that might cause financial or moral damage to the society. An investigation by the Board of Directors resulting in a verdict against the member must precede dropping of the membership. In all cases mentioned in this article – except death – the membership terminates by a decision of the Board of Directors. The member is notified by this decision within two weeks. In all cases, any previously paid dues, gifts or contributions can not be refunded.
7) Reinstatement of membership:
Membership may be regained by a member who lost it because of the reasons mentioned in © of article (6) by a decision of the Board of Directors, and after payment of all late membership dues for the delinquent period or three years, whichever is less.
8) Board of Directors:
The society is managed by a Board of Directors composed of no more than nine members elected by secret ballot by the general assembly from active members of the society. The Board of Directors is responsible for planning the general policies of the society and submitting it for approval by the general assembly. The board take such decisions and institute such rules that insure the proper performance of the society to its functions and objectives. Membership of the board is for two years that may be renewed only once. The board holds a regular meeting, at least once a month. An extra- ordinary meeting of the board can be held at the request of at least half of its members, or one-fifth of the members of the general assembly, or the chairman of the society. An extra-ordinary meeting is to discuss the item or the limited items stated in the request for such a meeting. No other items shall be discussed in extra-ordinary meeting. Decisions of the board are valid whenever decided by a majority of those present. In case of a tie, the chairman’s vote will be the deciding vote. Meeting are not valid unless attended by a majority of the board-members. A members of the board who does not attend three consecutive board-meetings, without any genuine reason, is considered to have resigned. The Board of Directors issue necessary instructions regarding the enforcement of the articles of these statutes. In case of a vacancy on the Board of Directors, for any given reason, a substitute member is chosen by the board and the choice is confirmed by the general assembly later.
9) Responsibilities of the Board of Directors:
In addition to planning the general policy of the society, and the other stated responsibilities mentioned in these statutes, the board, propose the annual budget for the society, prepare the annual report on activities, decide on the annual dues and prepare the plan for the coming year. All these items must be approved by the general assembly in a regular meeting.
10) Chairman of the Board of the Directors and his deputy:
The general assembly selects a chairman of the board, by secret ballots, from among the active members of the society. His tenure lasts for two years and may be renewed only once. The chairman presides over the society. The board members select from among themselves a deputy-chairman to assist the chairman in his work and to substitute for the chairman in his absence.
11) The General Assembly:
The general assembly is made of all active members who paid their annual dues. The general assembly holds a regular meeting, every year on a date to be decided. The Board of Directors prepare the agenda and the chairman of the board calls for the meeting of the general assembly. The general assembly may hold an extra-ordinary meeting at the request of the Board of Directors or one-fifth of the membership. The rules for the extra-ordinary meeting of the general assembly. The meetings of the general assembly are valid whenever attended by a majority of the membership. The general assembly deals with the following:
a) Formulation of rules regulating the internal affairs of the assembly.
b) Approval of the annual budget and the annual financial statements of the society.
c) Approval of the annual report prepared by the Board of the Directors, regarding the activities of the society.
d) Election of the chairman and the Board of Directors.
e) Approval of the annual work plan presented by the board.
f) Discuss and decide upon items on the agenda or any other items related to the interest or objectives of the society.
g) Selection of an honorary president for the society, based on the nomination of the board.
12) Honorary President:
The general assembly selects an honorary president for the society, based on the nomination of the Board of Directors. The honorary president should be a public figure known for his interest in the activities of the society. The honorary president presides over the meetings of the society and moderates the meeting that he attends.
13) Revenues and budget of the society:
Revenues of the society include:
a) Registration fees and annual membership dues.
b) Revenues from sale of publications of the society.
c) Fees for the society’s training program and other fees from institutions established to serve the objectives of the society.
d) Gifts, contributions, aids and donations, presented to the society by the government, public and private agencies and individuals, which are accepted by the Board of Directors.
e) Annual aid allocated to the scientific societies by the over seeing board within the universities.
The accountant of the society prepares its annual budget including expected revenues and expenses and present it to the Board of Directors for approval by the general assembly. The fiscal year for the society starts on the Ist of Rajab of each year and ends by the end of Jumadi Al Thani of the following year.
The society follows the same method of accounting which is used in the government’s public agencies. The Board of Directors appoints from among its members a secretary and a treasurer who are responsible, before the board, for the fiscal affairs of the society. An accountant is appointed to check the society’s account and budget once at the end of each fiscal year. The accounting report is presented to the board of directors to be submitted with the end of the year account to the responsibilities of the chairman, his deputy, the treasurer and secretary.
Interim and Ultimate Rules:
a) Until the establishment of the society’s organizations, all responsibilities and enactments are carried out by a temporary committee of three, formed by the founders of the society. They select their chairman.
b) The committee mentioned in (a) ends its work by first meeting of the general assembly and the election of a chairman and a board of Directors. The chairman of the committee presents to the first meeting of the general assemble a detailed report about the work of the committee.
c) The society organize and keep in its headquarters all records necessary for the conduct of its work.
d) The chairman of the society is the one who represents the society before the others and is delegated to contact official and non-official agencies inside and outside the Kingdom.
e) These statutes may be modified or added to by a decision of the general assembly, however, changes are not permitted during the first meeting of the general assembly.